Author: Tricia Lascasas

CRESTVIEW II COMMUNITY DEVELOPMENT
DISTRICT

MIAMI-DADE COUNTY REGULAR BOARD MEETING APRIL 24 , 2024
4:00 P.M.

Special District Services, Inc. 8785 SW 165^th Avenue, Suite 200
Miami, FL 33193
www.crestview2cdd.org 786.303.3661 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
CRESTVIEW II COMMUNITY DEVELOPMENT DISTRICT
Miccosukee Golf and Country Club Pro Shop Complex Meeting Room 6401 Kendale Lakes Drive
Miami, Florida 33183
REGULAR BOARD MEETING
April 24, 2024
4:00 p.m.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
October 25, 2023 Regular Board Meeting	Page 2
Old Business
Staff Report as Required
New Business
Consider Resolution No. 2024-01 – Adopting a Fiscal Year 2024/2025 Proposed Budget	Page 5
Consider Resolution No. 2024-02 – Adopting an Electronic Signature Policy	Page 12
Discussion Regarding Required Ethics Training	Page 15
Administrative & Operational Matters
Discussion Regarding General Election Qualifying Period (Seat #2 & #5): Noon, Monday, June 10, 2024 through Noon, Friday, June 14, 2024
Board Member & Staff Closing Comments
Adjourn

MIAMI-DADE

STATE OF FLORIDA COUNTY OF MIAMI-DADE:

Before the undersigned authority personally appeared GUILLERMO GARCIA, who on oath says that he or she is the DIRECTOR OF OPERATIONS, Legal Notices of the Miami Daily Business Review f/k/a Miami Review, of Miami-Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of

CRESTVIEW II COMMUNITY DEVELOPMENT DISTRICT - FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE

in ihe XXXX Court,
was published in a newspaper by print in the issues of Miami Daily Business Review f/k/a Miami Review on

10/13/2023

Affiant further says that the newspaper complies with all legal	for  publication  in  chapter	50,  Florida

��-0�
(SEAL)
GUILLERMO GARCIA personally known to me

/?'ii *f---._ CHRISTINA LYNN RAVIX-DORLEANS
;:_ { J Commission# HH 332954
·-;:,1_..o_.;_.,_.·_.;_,;_,. --· Expires November 19_' 2026

CRESTVIEW II COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
OCTOBER 25, 2023

CALL TO ORDER

District Manager Armando Silva called the October 25, 2023, Regular Board Meeting of the Crestview II Community Development District (the “District”) to order at 4:03 p.m. in the Pro Shop Complex Meeting Room of the Miccosukee Golf and Country Club located at 6401 Kendale Lakes Drive, Miami, Florida 33183.

PROOF OF PUBLICATION

Proof of publication was presented which showed that notice of the Regular Board Meeting had been published in the Miami Daily Business Review on October 13, 2023, as part of the District’s Fiscal Year 2023/2024 Regular Meeting Schedule, as legally required.

ESTABLISH A QUORUM

It was determined that the attendance of the Vice Chairperson Julissa Hernandez and Supervisors Miguel Rivero and Diane Vento constituted a quorum and it was in order to proceed with the meeting.

Staff members in attendance were District Manager Armando Silva of Special District Services, Inc.; and General Counsel Gregory George of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA
There were no comments from the public for items not on the agenda.
APPROVAL OF MINUTES
June 28, 2023, Regular Board Meeting & Public Hearing
Mr. Silva presented the minutes of the June 28, 2023, Regular Board Meeting and Public Hearing and asked if there were any changes. There being no changes, a motion was made by Ms. Vento, seconded by Ms. Hernandez and unanimously passed approving the minutes of the June 28, 2023, Regular Board Meeting and Public Hearing, as presented.

OLD BUSINESS
Staff Report, as Required

There was no Staff Report at this time.

NEW BUSINESS
Consider Resolution No. 2023-06 – Adopting a Fiscal Year 2022/2023 Amended Budget

Page 1 of 3

Mr. Silva presented Resolution No. 2023-06, entitled:

RESOLUTION NO. 2023-06

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CRESTVIEW II COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2022/2023 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

Mr. Silva read the title of the resolution into the record and explained the purpose of the document. He went on to state that there was a positive Operating Fund Balance at the end of Fiscal Year 2022/2023 and noted that the District designated a carryover of this Fund Balance to balance the Fiscal Year 2022/2023 budget. A discussion ensued after which:

A motion was made by Ms. Hernandez, seconded by Ms. Vento and unanimously passed approving and adopting Resolution No. 2023-06, as presented, thereby approving the Amended Final 2022/2023 Fiscal Year Budget.

Discussion Regarding Lake Maintenance

Mr. Silva stated that Allstate Resource Management would be adding blue dye to the lake in addition to an extra application of algaecide. The hope is that this is enough to assist with the recovery of the lakes ecosystem and eliminate the excess aquatic plants.

Discussion Regarding Engineering Agreement – Alvarez Engineers

Mr. George presented the Agreement between the District and Alvarez Engineers, Inc. and explained its purpose. A discussion ensued after which;

A motion was made by Ms. Hernandez, seconded by Ms. Vento and unanimously passed approving the District Engineer Agreement with Alvarez Engineers, Inc.; and authorizing District officials to execute the contract/agreement for engineering services.
ADMINISTRATIVE & OPERATIONAL MATTER
There were no administrative or operational matters to discuss at this time.

BOARD MEMBER & STAFF CLOSING COMMENTS

Everyone exchanged best wishes for the holiday season.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Ms. Hernandez, seconded by Ms. Vento and unanimously passed adjourning the Regular Board Meeting at 4:24 p.m.

Page 2 of 3

	
Secretary/Assistant Secretary	Chairperson/Vice-Chairperson

Page 3 of 3

RESOLUTION NO. 2024-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CRESTVIEW II COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR FISCAL YEAR 2024/2025; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (“Board”) of the Crestview II Community Development District (“District”) is required by Section 190.008(2)(a), Florida Statutes, to approve a Proposed Budget for each fiscal year; and,

WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2024/2025 has been prepared and considered by the Board.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CRESTVIEW II COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1.  The Proposed Budget including the Assessments for Fiscal Year 2024/2025 attached hereto as Exhibit “A” is approved and adopted.

Section 2.  A Public Hearing is hereby scheduled for June 26, 2024 at 4:00 p.m. in the Pro Shop Complex Meeting Room at the Miccosukee Golf and Country Club located at 6401 Kendale Lakes Drive, Miami, Florida 33183, for the purpose of receiving public comments on the Proposed Fiscal Year 2024/2025 Budget.

PASSED, ADOPTED and EFFECTIVE this 24^th day of April, 2024.

ATTEST:	CRESTVIEW II
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice-Chairperson

Crestview II Community Development District

Proposed Budget For Fiscal Year 2024/2025
October 1, 2024 - September 30, 2025

CONTENTS

PROPOSED BUDGET

II	DETAILED PROPOSED BUDGET

Ill	DETAILED PROPOSED DEBT SERVICE FUND BUDGET

IV	ASSESSMENT COMPARISON

PROPOSED BUDGET
CRESTVIEW II COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES

FISCAL YEAR
2024/2025
BUDGET

Administrative Assessments | 69,472
Maintenance Assessments | 39,840
Debt Assessments | 97,659
Interest Income | 360
TOTAL REVENUES | $	207,331
EXPENDITURES |
MAINTENANCE EXPENDITURES |
Aquatic Maintenance | 5,500
General Community Maintenance | 500
Lawn Maintenance | 15,000
Fountain Maintenance & Upkeep | 4,400
Electric/FPL - Fountains | 10,000
Engineering/Inspections | 1,250
Lake Bank - Erosion Control | 300
Maintenance/Contingency | 500
TOTAL MAINTENANCE EXPENDITURES | $	37,450
ADMINISTRATIVE EXPENDITURES |
Supervisor Fees | 1,875
Payroll Taxes (Employer) | 145
Management | 31,644
Secretarial & Field Operations | 5,400
Legal | 9,250
Assessment Roll | 6,000
Audit Fees | 4,000
Insurance | 7,880
Legal Advertisements | 2,000
Miscellaneous | 950
Postage | 250
Office Supplies | 325
Dues & Subscriptions | 175
Trustee Fee | 3,500
Continuing Disclosure Fee | 350
Website Management | 2,000
TOTAL ADMINISTRATIVE EXPENDITURES | $	75,744
TOTAL EXPENDITURES | $	113,194
REVENUES LESS EXPENDITURES | $	94,137
Bond Payments | (91,800)
BALANCE | $	2,337
County Appraiser & Tax Collector Fee | (4,139)
Discounts For Early Payments | (8,278)
EXCESS/ (SHORTFALL) | $	(10,080)
Carryover From Prior Year | 10,080
NET EXCESS/ (SHORTFALL) | $

DETAILED PROPOSED BUDGET
CRESTVIEW II COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES

FISCAL YEAR 2022/2023
ACTUAL

FISCAL YEAR 2023/2024
BUDGET

FISCAL YEAR 2024/2025
BUDGET

COMMENTS

Administrative Assessments | 74,654 | 75,539 | 69,472 | Expenditures Less Interest & Carryover/.94
Maintenance Assessments | 35,149 | 33,777 | 39,840 | Expenditures/.94
Debt Assessments | 97,660 | 97,659 | 97,659 | Bond Payments/.94
Interest Income | 3,435 | 120 | 360 | Interest Projected At $30 Per Month
TOTAL REVENUES | $	210,898 | $	207,095 | $	207,331 |
EXPENDITURES | | | |
MAINTENANCE EXPENDITURES | | | |
Aquatic Maintenance | 5,497 | 3,500 | 5,500 | $2,000 Increase From 2023/2024 Budget
General Community Maintenance | 0 | 500 | 500 | No Change From 2023/2024 Budget
Lawn Maintenance | 14,164 | 14,000 | 15,000 | $1,000 Increase From 2023/2024 Budget
Fountain Maintenance & Upkeep | 1,243 | 5,400 | 4,400 | $1,000 Decrease From 2023/2024 Budget
Electric/FPL - Fountains | 7,447 | 6,300 | 10,000 | 23/24 Expenditure Through March 2024 Is $5,016
Engineering/Inspections | 1,060 | 1,250 | 1,250 | No Change From 2023/2024 Budget
Lake Bank - Erosion Control | 0 | 300 | 300 | No Change From 2023/2024 Budget
Maintenance/Contingency | 950 | 500 | 500 | Maintenance/Contingency
TOTAL MAINTENANCE EXPENDITURES | $	30,361 | $	31,750 | $	37,450 |
ADMINISTRATIVE EXPENDITURES | | | |
Supervisor Fees | 825 | 1,875 | 1,875 | Supervisor Fees
Payroll Taxes (Employer) | 63 | 145 | 145 | Supervisor Fees* 7.65%
Management | 29,844 | 30,732 | 31,644 | CPI Adjustment (Capped At 3%)
Secretarial & Field Operations | 5,400 | 5,400 | 5,400 | No Change From 2023/2024 Budget
Legal | 7,009 | 9,250 | 9,250 | No Change From 2023/2024 Budget
Assessment Roll | 6,000 | 6,000 | 6,000 | As Per Contract
Audit Fees | 3,800 | 3,900 | 4,000 | $100 Increase From 2023/2024 Budget
Insurance | 6,924 | 7,300 | 7,880 | Fiscal Year 2023/2024 Expenditure Was $7,100
Legal Advertisements | 455 | 750 | 2,000 | Costs Will Increase Due To Closing Of The Miami Business Review
Miscellaneous | 615 | 1,000 | 950 | $50 Decrease From 2023/2024 Budget
Postage | 278 | 250 | 250 | No Change From 2023/2024 Budget
Office Supplies | 210 | 350 | 325 | $25 Decrease From 2023/2024 Budget
Dues & Subscriptions | 175 | 175 | 175 | No Change From 2023/2024 Budget
Trustee Fee | 3,500 | 3,500 | 3,500 | No Change From 2023/2024 Budget
Continuing Disclosure Fee | 350 | 350 | 350 | No Change From 2023/2024 Budget
Website Management | 2,000 | 2,000 | 2,000 | No Change From 2023/2024 Budget
TOTAL ADMINISTRATIVE EXPENDITURES | $	67,448 | $	72,977 | $	75,744 |
TOTAL EXPENDITURES | $	97,809 | $	104,727 | $	113,194 |
REVENUES LESS EXPENDITURES | $	113,089 | $	102,368 | $	94,137 |
Bond Payments | (93,175) | (91,800) | (91,800) | 2025 Principal & Interest Payments
BALANCE | $	19,914 | $	10,568 | $	2,337 |
County Appraiser & Tax Collector Fee | (1,998) | (4,139) | (4,139) | Two Percent Of Total Assessment Roll
Discounts For Early Payments | (7,512) | (8,279) | (8,278) | Four Percent Of Total Assessment Roll
EXCESS/ (SHORTFALL) | $	10,404 | $	(1,850) | $	(10,080) |
Carryover From Prior Year | 0 | 1,850 | 10,080 | Carryover From Prior Year
NET EXCESS/ (SHORTFALL) | $	10,404 | $ | $ |

DETAILED PROPOSED DEBT SERVICE FUND BUDGET
CRESTVIEW II COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES | FISCAL YEAR 2022/2023 ACTUAL | FISCAL YEAR 2023/2024 BUDGET | FISCAL YEAR 2024/2025 BUDGET | COMMENTS
Interest Income | 2,542 | 100 | 400 | Projected Interest For 2024/2025
NAV Tax Collection | 93,175 | 91,800 | 91,800 | Maximum Debt Service Collection
Total Revenues | $	95,717 | $	91,900 | $	92,200 |
EXPENDITURES | | | |
Principal Payments | 50,000 | 54,000 | 53,000 | Principal Payments Due In 2025
Interest Payments | 37,965 | 36,040 | 34,703 | Interest Payments Due In 2025
Bond Redemption | 0 | 1,860 | 4,497 | Estimated Excess Debt Collections
Total Expenditures | $	87,965 | $	91,900 | $	92,200 |
Excess/ (Shortfall) | $	7,752 | ^$	- | $ |

Series 2020 Bond Refunding Information

Original Par Amount = Interest Rate =

$1,105,000 2.5%-4%

Annual Principal Payments Due = Annual Interest Payments Due =

May 1st
May 1st & November 1st

Issue Date =	October 2020
Maturity Date =	May 2037 Par Amount As Of 1/1/24 =	 $958,000

Crestview II Community Development District Assessment Comparison

Fiscal Year 2021/2022
Assessment*

Fiscal Year 2022/2023
Assessment*

Fiscal Year 2023/2024
Assessment*

Fiscal Year
2024/2025
Projected Assessment*

Administrative | $	618.26 | | $	618.17 | | $	629.50 | | $ | 578.94
Maintenance | $	292.91 | | $	292.91 | | $	281.48 | | $ | 332.01
Debt | $	813.83 | | $	813.83 | | $	813.83 | | $ | 813.83
Total | $	1,725.00 | | $	1,724.91 | | $	1,724.81 | | $ | 1,724.78

* Assessments Include the Following : 4% Discount for Early Payments
1% County Tax Collector Fee
1% County Property Appraiser Fee

Community Information:
Total Units	120

4/16/2024 1:23 PM	^IV

Page 11

RESOLUTION 2024-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CRESTVIEW II COMMUNITY DEVELOPMENT DISTRICT ESTABLISHING AN ELECTRONIC SIGNATURE POLICY, PROVIDING DISTRICT MANAGER WITH AUTHORITY AND RESPONSIBILITY FOR APPROVAL OF ELECTRONIC SIGNATURES AND IMPLEMENTATION OF CONTROL PROCESSES AND PROCEDURES TO ENSURE COMPLIANCE, INTEGRITY, AND SECURITY, IN ACCORDANCE WITH CHAPTER 688, FLORIDA STATUTES; AND PROVIDING FOR SEVERABILITY AND EFFECTIVE DATE.

WHEREAS, the Crestview II Community Development District (the “District”), is a local unit of special-purpose government organized and existing in accordance with the Uniform Community Development District Act of 1980, Chapter 190, Florida Statutes, as amended (the “Act”), created by Ordinance No. 05-94 of the Board of County Commissioners of Miami Dade County, Florida (the “County”), effective on May 27, 2005; and

WHEREAS, the Board of Supervisors of the District regularly directs the District Manager of the District to execute and accept certain documents on behalf of the District and it is customary for certain documents to be transmitted via electronic means endorsed with electronic signatures; and

WHEREAS, consistent with Chapter 688, Florida Statutes, the District is responsible for adopting and implementing control processes and procedures to ensure adequate integrity, security, confidentiality, and auditability of business transactions conducted using electronic commerce; and

WHEREAS, the District Board of Supervisors finds that it is in the best interest of the District to enact a policy pertaining to the use and receipt of electronic signatures.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CRESTVIEW II COMMUNITY DEVELOPMENT DISTRICT, AS FOLLOWS:

Section 1.  The foregoing recitals are hereby incorporated as findings of fact of the District Board of Supervisors.

Section 2. The Board of Supervisors of the Crestview II Community Development District hereby establishes and adopts the “Electronic Signature Policy,” as follows:

1

ELECTRONIC SIGNATURE POLICY

PURPOSE: The purpose of this policy is to establish and identify the criteria and requirements for the use and validation of electronic signatures on documents on behalf of and for District business in accordance with Chapter 688, Florida Statutes, “Electronic Signature Act”.

DEFINITIONS:

Electronic means technology having electrical, digital, magnetic, wireless, optical, electromagnetic or similar capabilities.

Electronic record means a record created, generated, sent, communicated, received, or stored by electronic means.

Electronic signature means any letters, characters, or symbols, manifested by electronic or similar means, or logically associated with a record and that is executed or adopted with the intent to sign the record.

Electronic transaction means a transaction that is conducted or performed, in whole or in part, by electronic means or electronic records.

Record means information that is inscribed on a tangible medium or that is stored in an electronic or other medium and that is retrievable in perceivable form.

POLICY: This policy applies to any Electronic transaction that is a replacement for or complement to handwritten signatures on any record of or for the District, including, but not limited to, contracts, agreements, official minutes, bids, proposals and resolutions. Any Electronic record or Electronic signature may not be denied legal effect or enforceability solely because the record or signature is in electronic form. This policy does not limit the District’s right or option to require original signatures or Records in a non-electronic format as the District deems necessary or as required by appliable policies, laws or regulations.

PROCEDURE: When a document containing an Electronic signature is signed, transmitted and received the following requirements must be met:
The Electronic signature must establish sender/user authenticity. The electronic signing of a document by an individual must be accompanied by documentation that shows that the signer is the individual signing the document and the individual that has the authority to bind the entity entering into an agreement or contract with the District.

If a document has been modified or changed, the prior Electronic signature is invalid and said document requires another Electronic signature or shall be signed by hand. This is to prevent any issue that a document has been changed after it is signed.

The District Manager, or his or her designee, has the authority and responsibility for approval of any Electronic signature method utilized and shall be responsible for the

2

implementation of control processes and procedures to ensure adequate integrity, security, confidentiality, and auditability of District business transactions conducted using electronic methods.

The Electronic signature shall include the entire name of the individual and shall be located on or near the signature block on the document being electronically signed.

The date of the Electronic signature must be captured, stored, and available for retrieval for the required retention period of the document executed.

The Electronic record must be transmitted to all parties in a format acceptable to the District Manager, or his or her designee.

Section 3.  The District Manager is hereby directed to take all actions necessary and consistent with the intent of this Resolution.

Section 4.  All resolutions or parts of resolutions in conflict herewith are repealed to the extent of such conflict.

Section 5.   If any clause, section or other part or application of this Resolution is held by a court of competent jurisdiction to be unconstitutional, illegal or invalid, in part or as applied, it shall not affect the validity of the remaining portions or applications of this Resolution.

Section 6.	The Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED at a meeting of the District Board of Supervisors, this 24^th day of April, 2024.

CRESTVIEW II COMMUNITY DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chair / Vice Chair

3

Ethics Training

Beginning in 2024, District Supervisors are required to complete four (4) hours of ethics training annually. Below are links to two training sessions that will, upon completion, satisfy the training requirement. Beginning with the 2024 Form 1, District Supervisors will be required to confirm that they have completed the training each year.

State Ethics Laws for Constitutional Officers & Elected Municipal Officers
https://www.youtube.com/watch?v=U8JktIMKzyI
Public Meetings and Public Records Law
https://www.myfloridalegal.com/sites/default/files/Full%2520audio%25 202018%5B2%5D.mp3

Both links can be found on SDS’ website, at www.sdsinc.org/links.

The Florida Association of Special Districts (FASD) also offers a training option through Florida State University’s Florida Institute of Government. If your special district is a member of FASD, the cost for this special district-specific ethics training is $49.00 for each district official.

If your special district is NOT a member of FASD, the cost for this special district-specific ethics training is $79.00 for each district official.
Information on the FASD course can be found at https://www.fasd.com/ethics-for- special-districts.

The Oaks Center · 2501A Burns Road · Palm Beach Gardens, FL 33410-5204	o: 561.630.4922 · f: 561.630.4923 · www.sdsinc.org Additional Offices: Miami · Bonita Springs · Tradition · West Villages · Ave Maria

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